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Monday, August 25, 2008

How to scan text directly into Microsoft Word using OCR

One day my boss asked me to get a soft copy of an annual report. He gave a 400 pages report book and he want it done by the end of the day. Luckily he just needed some portion of it but still the amount were a lot and can't possibly done in one afternoon. So I'm thought that it would be better if I can scan the text report directly using a scanner and grab the text and past it into a Microsoft Word document. And that was exactly what I did.

I'll show you how I done it. This method require a copy of Microsoft Office 2007 or later. What you need to do is to install the Microsoft Office Document Scanning tool. It is shipped with Microsoft Office as an optional tool However the tool is not install during the Microsoft Office normal installation.

Step 1: Go to Control Panel > Add or Remove Programs. Search for Microsoft Office 2007. Click change button. Choose add or remove feature on the next screen. Next you will get this pop-up

Step 2: Scroll down to the 'Office Tools' and expand it. Expand the 'Microsoft Office Document Imaging'. You will get the following options feature.
Select 'Run on your Computer'. That's it, you are done.

2 comments:

Anonymous said...

Thanks for this Azo. Might be worth adding the scanning tool can be found in the subfolder Microsoft Office Tools.

Anonymous said...

This was a big help. Thanks!